MORPC issues RFQ for DATABus Mission & Visioning Project

DATE OF ISSUE:
March 13, 2018

DEADLINE:
Extended to April 13, 2018

BACKGROUND

The DATABus Mission and Visioning Project will help facilitate future activities and growth of the agency by confirming and/or redefining the agency’s mission through visioning exercises with the members of the Delaware County Transit Board (DCTB). The process will be guided by a third-party consultant and involve at least three meetings with board members in Delaware County. The outcome will be a mission statement, core values, and prioritized goals for the agency. These deliverables will help inform next steps for the agency’s board and staff as they explore opportunities to alter or expand services. The Mid-Ohio Regional Planning Commission (MORPC) is partnering with DATABus to help facilitate and assist with the project.

The consultant will be expected to include a professional with experience or familiarity with transit issues on their team that can provide advisement throughout the process. The primary skills of the consultant will be facilitating visioning and strategic planning for organizations, with preference for firms with experience working with government agencies, non-profit boards, and/or transportation providers.

SCOPE OF SERVICES

The scope of services to be provided by a third-party consultant includes:

Task 1. Research and summarize best practices and examples from peer transit agencies in regards to the funding priorities and service types provided by these agencies, including background on the context of the agencies’ service areas. This task should occur in coordination with DATABus and MORPC staff to reduce duplication of work or information already collected by either agency.

DATABus and MORPC will provide initial suggestions and resources for the consultant to finalize research and the presentation.

Deliverables: A PowerPoint presentation that can be shared at meeting #1.

Estimate: 15 hours

Task 2. Prepare for and facilitate meeting #1 with the DCTB. Meeting #1 will include visioning exercises to begin to define the mission statement for DATABus, including discussion of core values and goals for the board and agency. As a refresher, MORPC and/or DATABus staff will review recent planning and stakeholder survey efforts and findings, including the 2016 DATABus Development Plan and Funding Strategy, 2018 Delaware & Franklin County Coordinated Plan, and the Ohio Statewide Transit Needs Study with the corresponding Market Analysis. Additionally, the transit- experienced professional in the consultant team will share best practices and approaches from peer transit agencies both inside and outside of Ohio based on the research from task #1.

This task includes a pre-meeting or call with DATABus and MORPC staff to confirm the draft agenda and/or other meeting materials prior to the meeting, and a debrief session to review findings and discuss next steps.

Deliverables: Agenda for and facilitated discussion of one meeting. Write meeting summary.

Estimate: 12 hours

Task 3. Prepare for and facilitate meeting #2 with the DCTB. Meeting #2 will recap what was learned at meeting #1 and facilitate decision making for the compilation of the mission statement. After the contents of the mission statement are defined, additional visioning will occur to understand how the goals of the organization should be prioritized in accomplishing that mission, informed by best practices and information gathered in response to topics and ideas shared during meeting #1. This task includes a pre-meeting or call with DATABus and MORPC staff to confirm the draft agenda and/or other meeting materials prior to the meeting, and a debrief session to review input and discuss next steps.

Deliverables: Agenda for and facilitated discussions of one DCTB meeting. Write meeting summary.

Estimate: 12 hours

Task 4. Through the facilitation of the two DCTB meetings and two debrief sessions with DATABus and MORPC staff, create a final report that contains recommendations for the board and organization, including a mission statement, core values, and goals prioritized for action. The report should clearly articulate the consensus of the board members in these subjects to inform future action by the board and agency.

Deliverables: A memo and PowerPoint summarizing findings and recommended strategies for the organization.

Should the recommendations require additional work beyond the tasks identified in this scope, the consultant will also provide a proposed scope and cost estimate for the additional work for DATABus and MORPC’s consideration.

Estimate: 10 hours

Task 5. Prepare for and facilitate meeting #3 with the DCTB. Meeting #3 will include a presentation by the consultant of the final report, as well as an opportunity for questions and comments from board members. This task includes a pre-meeting or call with DATABus and MORPC staff to confirm meeting details prior to the meeting, and a debrief session to review input and discuss next steps.

Deliverables: Revision of the memo and PowerPoint created in Task 4, based on the final comments of the DCTB.

Estimate: 12 hours

PROJECT TIMELINE

Procurement
April 2018

Meeting #1
May 2018

Meeting #2
June 2018

Meeting #3
July 2018

Final Report
Late July 2018

SUBMISSION INSTRUCTIONS:

To be considered, submit an itemized quote no later than 5:00 p.m. Eastern on April 13, 2018.

SUBMIT QUOTES TO:

Mid-Ohio Regional Planning Commission

Attn: Mary Ann Frantz, Alternative Transportation Coordinator 111 Liberty Street, Suite 100

Columbus, Ohio 43215  mfrantz@morpc.org

The Mid-Ohio Regional Planning Commission in accordance with Title VI of the Civil Rights Act of 1964 and the related nondiscrimination statutes, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders including disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency in consideration for an award.

Candidates whose small business is minority-owned or woman-owned are strongly encouraged to apply.

COMPLIANCE WITH U.S. DOT REGULATIONS

The project will be funded from federal transportation funds. Consequently, the selected consultant must comply with all U.S.Department of Transportation regulations pertaining to federal transportation planning studies and non-discrimination in federally assisted  programs.